Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Event Delivery Manager, Alisha Culverson.
T: +61 2 9080 4364
Please ensure you read each section within this manual to ensure you meet the required deadlines.
We look forward to working with you in making this a successful event!
Compulsory & optional forms to be completed (incl. due dates).
Move In/Move Out times and exhibition opening hours.
Contact details for official and recommended suppliers for the event.
For the current floor plan, email Megan Rogulski our Sponsorship & Exhibitions Manager.
Accommodation is not included in your package. All attendees are required to book their own accommodation individually.
View the most up to date conference agenda via our event website.
Darwin Convention Centre
Stokes Hill Rd, Darwin, NT, 0800 | Ph: 08 8923 9000
Exhibition Room: Hall 2 & 3
SEAOCC: Hall 1
Mining the Territory: Waterfront 2 & 3
Clean Energy & Decarbonisation: Waterfront 1
Download the important loading dock information.
Download the delivery label for ALL items being delivered to the venue.
All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
It is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Friday, 5 September 2025. You must book the courier and ensure that your items are clearly labelled with your company name, return address & consignment note. Items left after this time will be disposed of.
Venue Website Directory.
The Venues Event Planning Guide contains key details about the Darwin Convention Centre and the facilities and services available to Exhibitors including Rigging / Stand Cleaning / Wi-Fi / Storage etc.
All completed forms to be returned direct to the DCC Exhibitor Services; [email protected]
Wi-Fi
The venue offers free Wi-Fi service providing limited internet access in the venue at a speed of 2mbps.
If you require a fixed line connection or upgraded Wi-Fi connection, please complete the Exhibition Services Form D Application for IT Services.
Familiarise yourself with the emergency evacuation procedures.
Testing and Tagging Requirement
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in and understand that if their items are not tagged and tested then penalties from the venue may apply.
Complete your exhibitor profile on the ConnectMe Event App for maximum promotional visibility, review essential Health Safety and Security information for you and your contractors, and ensure coverage with our complimentary AUD $20 million Public Liability Insurance by submitting the required form.
Nominate 1 person attending move in/out to complete on behalf of all exhibitors staff onsite, and they must have a copy of the certificate at hand.
In case of any stand building and/or delivery queries, the event organiser must be able to contact the onsite staff member responsible for setting up your stand during Move-In and for removing product during Move-Out.
The primary contact for your company will receive a unique link to the Visit portal where they can manage your complimentary delegate, and exhibitor passes. Simply access the portal using your email verification code, navigate to the STAFF section, and register your complimentary passes, noting that speakers will be registered separately by our team.
If you are unable to locate the email, please contact the event organiser.
Submit your custom stand designs directly to the event organiser.
Fusion Exhibitions is the official stand builder
Fascia Signage – DUE Monday 11th August
Confirm your Fascia signage directly with our stand builder. Fusion will be in touch with you to confirm any booth requirements you may have.
* If fascia signage text is not confirmed with our official stand builder by Monday 11th August, our stand builder reserves the right to print fascia signage as per the company name on your contract with Informa, and any changes required after this deadline may incur costs.
Download your Fusion Catalogue today for information on your shell scheme booth inclusions or to browse furniture, etc.
*Space Only Stands
Order power access to your stand by contacting Fusion directly.
To order any furniture, shelving, flooring, audio visual, electrical & lighting, signage, labour assistance use the fusion service centre.
Forklift services – space only stands.
Download the Fusion Schell Scheme Booth Provisions.
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five-year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our events.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably – https://www.informa.com.au/exhibitor-sustainability-initiatives/
The Better Stands programme aims to celebrate exhibitors, along with their appointed contractors, who choose to build reusable stands instead of single-use disposable ones.
We are actively piloting and developing this programme with other event Organisers across the industry and greatly appreciate your involvement and support. More information on the programme can be found at https://betterstands.info/
What’s in it for me?
What do I need to do?
To make your commitment to Better Stands and contribute to a more sustainable event:
If you require any further information or guidance on the Better Stands program, please contact the event Organisers.
SPAM WARNING
List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.
SUPPLIER CALLS & EMAILS:
Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your business and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.